Instructors Getting Started with Course Capture
All official instructors meeting in a Course Capture eligible room will receive an invitation email to sign up for Course Capture at least two weeks prior to instruction start. Please review the following steps below if you want to use Course Capture.
In advance of signing up
- Review and understand the Recording options available for Course Capture and then work with your departmental scheduler to make sure your course is scheduled a classroom that has the Course Capture capabilities that you need. Here's a guide for Department Schedulers.
- Please note that at this time, Haas F295's lecture capture service is run by Haas and the campus Course Capture service is not compatible in that room. For rooms without Course Capture, we recommend that you try using Zoom Cloud for recording.
- Review and understand the Publishing option and Admin Proxy settings you will be presented on the sign-up page. Come to agreement with any co-instructors about these settings
- Review the Course Capture policies.
- Review our FAQ for common questions and common problems (so you can actively avoid them).
- If desired, schedule a classroom consultation to learn more about the classroom you are teaching in.
Signing up
- Wait for the Invitation email. Invitations are sent at least 2 weeks prior to instruction starts. Emails will be sent from coursecapture@berkeley.edu.
- Follow the link in the email and choose the desired Course Capture settings (Recording, Publishing, & Admin Proxy) on the signup form
- Agree to the Course Capture policy statement on the signup form.
- Click the Approve button
- If other instructors are listed on the sign up form, they will need to approve too before recordings can be scheduled. Recording can take up to 2 hours to schedule. Please have all instructors approved at least 2 hours prior to instruction.
- Work with your departmental scheduler to make sure that any GSI’s or other people supporting your course have the correct roles in Campus Solutions to be able to publish (this will vary depending on the Publishing setting you have selected).
After Signing Up
- Review the confirmation email. It contains information on how to use the Course Capture system while in the classroom
- Create a bCourses site.
- Add Media Gallery to your bCourses site (if not already there)
- Click on the Media Gallery tab to automatically create the gallery in Kaltura. (This is needed for GSI/TA Moderation to work, so please do so before the first class)
- Review what you need to do at the classroom to ensure good-quality recording.
- If it's your first time using Course Capture, we highly recommend you request a classroom orientation.
- Slots are limited so send your request in as soon as possible.
Once Instruction starts
The below information only applies to General Access Classrooms. Departmental rooms (listed) may have limited audio or video controls. Please email the department contacts for more details
- Jacobs 310: Please email esg@eecs.berkeley.edu or call 510-642-7777
- Davis 406, Davis 502, Davis 544, or O'Brien 212: Please email computing@ce.berkeley.edu
Audio
- At the start of each class session, put on and turn on the wireless microphone.
- In newly updated rooms, there may be a ceiling microphone you can choose to use instead.
- If using a wireless microphone, please check that battery levels are at least 2 bars. There are extra batteries in the black AV box or near the lectern.
- Check the touch panel for audio level to ensure the microphone is working.
Camera View (whiteboards/speaker view)
- At the start of each class session,
- Check the confidence monitor and adjust camera settings and presets if needed
- The confidence monitor gives a preview of what is being recorded. It should be a side-by-side view of the camera + the presentation view
Presentation View (slides or other presentations)
- At the start of each class session, connect or choose your device
- Course Capture will record what is projected on the projector
- The confidence monitor gives a preview of what is being recorded. It should be a side-by-side view of the camera + the presentation view
How to get just-in-time help
- If you need help with any of the technology or need more batteries, please call the classroom helpdesk, 510-643-8637
After class
- After each class session, wait until your recording is ready. It can take double the duration of the class for upload and processing to complete. For example, for a 2-3pm class, recordings may not be available until 5pm. Once a recording is available, it can be shared with your students
- If GSI/TA Moderation was selected during sign up, review How instructors and GSIs should approve pending recordings
- If Instructor Moderation was selected, review How to publish to the Media Gallery from My Media
- or if you prefer to embed recordings in Pages, review
How do I embed Kaltura media in bCourses using the Rich Content Editor?
- If you do not want to share with the whole class, review How to share with individual students(link is external)
- If you requested automatic publishing, please confirm that your recording is in the Media tab of the Media Gallery
- Tell your students where they will find their recordings.