Academic Innovation Event Space

The AIS event space supports hybrid meetings for instructors, researchers, and staff. Events primarily intended for students—including classes or student-run activities—are not permitted.
Events that include students in support of faculty or staff research or instructional goals may be approved at RTL’s discretion.
Note: A room rental or administrative fee may be introduced in the future to support space operations. Details will be provided when available.

Reservations are made within the academic calendar year, with at least two weeks' advance notice for upcoming events.

Reservation Process

1. Review our Facility Use Guidelines to ensure your request meets our guidelines.

2. Check the Dwinelle 127 bCal to see if your desired date(s) and time(s) are available.

3.  Submit your event request via the reservation request form, accessible via @berkeley.edu accounts.

You will receive an email confirming your reservation request's status within three business days. Your reservation is not finalized until you receive confirmation (a bCal invitation).

Facility Use Guidelines

  • Event to take place during AIS operational hours, Monday - Thursday, 9 AM - 4 PM, and Friday, 9 AM - 3 PM, excluding University holidays and curtailment periods.
    *Approval of event requests outside these hours is contingent upon staff availability.
  • The maximum seated capacity is 32 persons.
  • Refreshments are permitted. Event host(s) are responsible for all catering arrangements including ordering, meeting your caterer, setting up, and cleaning up the food and beverages.
  • Host(s) are responsible for their own AV/tech support; AIS staff may be available to offer basic assistance depending on resources.
  • Host(s) are responsible for providing your own meeting/event supplies (e.g., pens, markers, post-it notes, large easel pads).
  • Hosts are responsible for cleaning up after their event, including removing any food, drink, and trash.
  • Events must comply with Campus Events Policies & university masking guidelines

Room Configurations

The table outlines the various room configurations for the event space along with its setup description and maximum capacity.
Room ConfigurationSetup DescriptionMaximum Capacity
Closed (Hollow) SquareTables arranged in the shape of a hollow square with chairs placed around the outside24
LectureRows of tables and chairs with an aisle on the sides32
TheaterRows of chairs with a center aisle28
U-ShapeTables are arranged in a U-shape with chairs placed around them18
Workshop (Pod)Cluster of tables and chairs24

Event Set-up and Clean Up

The room will be set per the configuration requested and the intended number of participants. Your event organizer is responsible for the specifics of your event setup including any modifications to the requested setup and equipment testing. 

It is your responsibility to clean and remove all trash from the room.

Events with Refreshments

Refreshments are permitted. You are responsible for meeting your caterer and responsibly disposing of all trash.

We recommend a few caterers who are familiar with and can deliver into the AIS. They are Berkeley Catering,  Ann's Catering, and V&A Cafe.

For other caterers/ delivery services, it is recommended to direct them to and meet at a pickup point:

  • Durham Studio Theater* (209 Schlessinger Way). *Note. There is construction that may impact road access and delivery time.

    •  You can bring the food through the back entrance and up two flights of stairs to the AIS. 

  • South Hall

  • Sproul Lot

  • Lower Sproul Parking Garage

Event Space Specifications

The maximum seated capacity is 32 persons.  There are 16 (5'x2' tables) and 32 chairs. 

Audio-Visual Equipment

There is a projector and projector screen, four side display monitors, and up to two microphones. If you are using the projector, you must bring your own laptop to connect to it.

Dwinelle 127 is a Zoom Room that accommodates both in-person and virtual attendees. It features two wall-mounted cameras to highlight the in-person speaker and display the in-person audience. 

The room also has recording capabilities. If you plan to record your event, please have the Zoom host check that cloud recording is enabled in their Zoom settings. Zoom Help Article.

Links